The tour operator (SEM) will be responsible for organising all travel arrangements by air and coach for the duration of the trip. The final times (TBC) and dates must be adhered to by all tour party members. SEM will not be held responsible for any tour party member failing to meet these arrangements.

It is the responsibility of any tour party member to provide personal and passport details to SEM no later than 21 days prior to departure. Fast track immigration passage may be denied should any tour party members details raise questions of fast track passage with US immigration. SEM cannot be held responsible for any tour party member failing to do this and so by be denied fast track immigration passage.

It is the sole responsibility of any potential tour party member to investigate their safe passage into the US by visiting the US online visa application service on https://esta.cbp.dhs.gov

Should any potential tour party members personal details result in admission to the US being declined; it would be advisable to clarify your personal situation prior to making payment to SEM as no refund will be given on such grounds.

This ‘inclusive’ trip does not incorporate any personal expenditure by any party member, i.e. food, drink, travel (taxi/bus etc) outside of the main event. Hotel breakfast, champagne and drinks reception, dinner and bar at the main event, champagne reception and buffet at Churchill Downs and all coach transfers, are included in each package. Independent purchases of certified memorabilia on the night of the main event are not included in any package.

Dress code for the main event is strictly black tie. Admission will be denied to any party member failing to recognise the dress code. Dress code for Churchill Downs is business casual, i.e. slacks, shirt, blazer/jacket, tie optional (strictly no t-shirts or denims).Once again, this dress code must be adhered to in order to ensure admission to ‘Millionaires Row’.

SEM will not accept any responsibility for damages or room service either caused or enjoyed by any tour party member for the duration of the tour. Any charges made to individual rooms at The Marriott Louisville Downtown Hotel over and above the inclusive breakfast and accommodation are the sole responsibility of each tour party member should such charges arise, and any such charges may not be offset or redeemable in any shape or form against.

Silverback Event Management will not be held responsible for the miss-conduct, drunken, illicit, abusive or offensive behaviour displayed by any tour party member that results in admission to the US being declined to such member. Any such behaviour displayed throughout the duration of the tour up to and prior to the main event will result in admission to the main event being declined.

Package brochures will be issued to party members upon receipt of payment. Travel documents will be issued 7 days later. Duplicate documents will not be Issued. In the event of ‘Force Majure’ (the tour being cancelled as a result of events beyond our control, i.e. acts of God, Terrorism etc) then the tour will be rescheduled to take place within 120 days of the original date at no additional cost.